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Records Management


Records management is the administrative term for the process of:

  1. the maintenance of currently-active, administratively-useful, public records;
  2. the disposition of public records that no longer serve administrative, legal, fiscal, or historical purposes; and,
  3. the preservation of those records that have historical, legal, fiscal or administrative value or that must be preserved by law.

At Virginia Commonwealth University, records management is governed both by the state records management program, Public Records Act in the Code of Virginia and by VCU's Records Management policy. Responsibility for the state records management program under the Public Records Act is given to the State Library Board, which delegates the operation of the program to the staff of the Library of Virginia in Richmond. Each state agency is required to designate a records officer/records manager to be responsible for the operation of the records management program at that agency.

Barry Lanneau Jr is the University Records Officer and can be reached at (804) 828-1414 or by email at

For Freedom of Information Act (FOIA) or e-discovery requests, please contact Leila UginĨius at or visit

Records Management Training


All VCU staff and faculty members are encouraged to complete a records management training either in-person or on Blackboard. Please follow this link for more information and to register. You must have a VCU eID and password to register. Additionally, if you would like to request an on-site records training for your department, please submit your request using LANDESK Service Desk.

Certificate of Records Destruction (RM-3)


Prior to the destruction of records, the University Records Officer must sign the RM-3 (line 8). Sign line 7 and send the original RM-3 form to:

Barry Lanneau Jr
PO Box 843059


The approved form will be returned to you. Once the records have been destroyed, please sign line 9 and mail the original RM-3 to the Library of Virginia.


RM-3 Workflow