VCU Technology Services

Introduction:

Special circumstances may require that an eid be changed in lieu of an official name change.  Because the eid is used as the "pass key" to many systems at the university, any change of the eid requires that your access be changed across systems.  Since the change affects an individual's multiple electronic records and key systems, an eid change requires prior review and approval from University administrative officials.

Reasons for an eid change may include, but are not limited to:  changing the eid length, changing the eid to avoid cultural offense, changing the eid for legal reasons.

This procedure is to be used for all faculty, staff, students, and affiliates of the university using an eid.

Procedure:

1. The individual shall make an official request describing the reason(s) in detail for the request.  This shall be submitted electronically via email to the individual's dean, equivalent administrative position (e.g., associate vice president, vice provost, vice president, etc.).  The dean or administrative officer may delegate approval to a senior administrator in his or her unit.
2. If the dean or administrative officer approves the request, they shall submit the request electronically via email with the related information to the Acting Chief Information Officer for his approval (James S Bostick jsbostick@vcu.edu).
3. If the request is approved, the Chief Information Officer will forward the information to Email Services at dnotes@vcu.edu who will then create a helpIt ticket and coordinate the change with the other system units at the university and will notify the user once the account has been changed.

V.1.9.6.2011