VCU Technology Services

Under State and Federal laws, we are required to manage official University records and be able to respond to Freedom of Information Act requests, subpoenas and other legal discovery proceedings for email records of University employees. Under our current arrangement with Google, we cannot directly access student accounts for these purposes.

If you have student employees who use email as part of their official job responsibilities, they must not use their new student email account (@mymail.vcu.edu) for official work activities. You should establish "generic" or group accounts in Lotus Notes for use by your student employees (many of you already have generic accounts for your units).

The approved naming format for your student worker account(s) will be your department name/STWK/# (Multiple students can use a single generic account ) i.e. BUSSTWK1

Follow these procedures to request your student worker generic email account.

If you have any questions, please contact Doctor Notes or call the VCU helpIT Center at 828-2227.

For more information about records management requirements, e-mail as official University records and, the Freedom of Information Act, refer to this web site.